Mitigating these distractions helps keep the meeting focused and free from interruption. Note: As a matter of etiquette, do not comment on other people’s backgrounds, no matter how tempting it can be.Īlso, don't forget about limiting distractions from the likes of your mobile device (ringtone, notifications, etc.), and applications running on your desktop, which can make your attendees feel disrespected and undervalued if you’re constantly averting your gaze to check. You can even upload your own photo or create a virtual background with Canva templates made for Zoom. Zoom allows users to add a fun virtual background to their video instead of just showing the contents of their messy rooms. If you can't alter the physical environment itself, you can still hide the appearance of your space via Zoom's virtual background feature. If you are in a room with a door, close it, consider putting a "meeting in progress" note on the door, and tell other members of the household to please not interrupt unless it's an emergency. You should also try to attend the meeting from a quiet area that has minimal background noise and movement. That kind of home décor flexing takes focus away from you who - stick to a plain, white background wherever possible. So before your meeting starts, check that your camera isn't pointed at the sight of anything that will draw attention - a pile of dirty laundry, your unmade bed, or last night's discarded pizza boxes.ĭon't be one of those people who uses Zoom as a way to show off your vast library of business mastermind books or a room filled with zany art prints. When you dial into a Zoom call, people won't just be looking at you - they'll also naturally be nosey and want to see what's in view directly behind you. You don’t want to be the person in your organization known for scheduling lots of unproductive meetings.Īlthough our homes are inherently less equipped for professional meetings than an office settings, there are better spots to take a call than others. Note: It’s also good practice to keep to a tight agenda for Zoom meetings, since it's easier to drift off in your own space than at the office. If not, put in a request for a recording of the meeting or a summary of what was discussed, if necessary. So, if there's someone who doesn't have to set aside time for a Zoom call, then do be kind and spare them.Īs an invitee, review any Zoom meeting invites to determine whether you really need to attend. Less people means less issues and a smoother conversation overall, with less chance for people to talk over one another or interrupt when someone else is speaking. The more people there are on a call, the more opportunity there is for something to go wrong - poor connections, audio and video issues, etc. And if you’re a host on Zoom, inviting co-workers who don't need to be at a meeting or to make decisions can have a knock-on effect on the overall quality of the meeting. Only invite people who really need to be there So, let’s get the pre-call must-dos out of the way first. Jumping straight into a Zoom meeting with zero preparation is never a good idea - especially if you want to look and sound good during the call. Ready for a complete checklist to help you look and act your best on any Zoom video call? Let’s get started. While I’ll primarily mention Zoom as a video conferencing tool in this post, much of the advice also for other online meeting software including Google Hangouts and Microsoft Teams. And, importantly, that you come across well to your colleagues, customers, friends, or whoever you’re speaking to. Practicing good video meeting etiquette is critical to ensuring that your meetings are professional, efficient, and valuable. Now that Zoom, Skype, and other video conferencing services have taken over our daily lives as we know it – including meetings, job interviews and dinner parties – you might be wondering how to act and look your best during video calls.Įspecially if you're new to video conferencing (thanks coronavirus), you'll know just how jarring the whole experience can be versus in-person meetings, and video etiquette can differ quite a lot to that in real life. Zoom etiquette: best practices for better video calls
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